How to Organize Your Modular Office Space

Optimizing Your Office Space

As you begin designing your new office space, take into account what your employees are saying. How can you make the working environment better for them? Do your teams prefer collaboration spaces or working independently? What amenities are needed for your teams to be successful?

Top complaints from employees usually include uncomfortable temperatures, too much noise, lack of space, disorganized materials, and outdated technologies. These complaints can be lessened when you optimize your office.

Integrating updated technology into your office space will support increased productivity, security, and communication. Modular structures can be fully customized to accommodate your technological needs.

Areas in Your Office

Every office atmosphere is different, and having the ability to customize your space can boost productivity and employee satisfaction. Listed below are the fundamental areas you’ll want to consider.

Office and cubicle space. It’s best to have a combination of private offices and open spaces.
Conference rooms. These areas will differ in size based on what will be accomplished in each room. A larger conference room is best for presenting while a smaller area is more intimate for brainstorming sessions.
Break room/lunchroom. Have a designated area for your employees to eat, take breaks, and catch up with coworkers.
Entryways. Ensure your office is accessible for everyone.

Improving Productivity

Whether you decide to choose an open floor plan, closed floor plan, or a mixture of both, a redesigned office space has many benefits. A new design can inspire employees and allow them to find their best working style within the space.

Having an office space where employees feel comfortable will increase productivity, collaboration, and purpose. In fact, a working environment that is well designed can raise productivity by 20%. Some key designs to support these increases are comfortable furniture, an organized environment, and natural light.

Incorporating collaboration spaces in your updated office design helps with the movement of employees which can ultimately improve their productivity. Without conference rooms or open areas, potential health risks can arise through sedentary tendencies.

Pros of an Open Office Space

An open office space does not close off employees’ working areas with cubicles or offices. This type of layout saves costs on additional materials and promotes interaction between various teams.

With everyone in a common area, office culture also becomes more transparent which in turn creates more comfort and trust between employees. When the working environment is transparent, employees are likely to express new ideas without the fear of backlash.

This type of environment is also more flexible and can be easily adjusted if things aren’t working. This could be especially important if you offer a hybrid working schedule. The number of employees coming into work each day may vary, so having an open office space supports this flexibility.

Cons of an Open Office Space

When there are little to no doors or barriers within your working environment, you lack privacy. This could potentially increase anxiety throughout the office. Employees may feel they are constantly being watched or monitored by management.

The more open space, the more sound will travel throughout the office. This could increase distractions and decrease productivity for some employees. Without true barriers, you will be able to see and hear what your coworkers are working on.

Industries that Benefit from a Private Space

Sometimes it is necessary to have privacy between employees in a working environment. Usually, firms that are working with sensitive or confidential information will benefit from cubicles and private offices.

Financial Institutions
Accounting Firms
Law Firms
Healthcare Management

Multipurpose Space Examples

To optimize your working environment, we recommend incorporating aspects from open and private floor plans. Combining collaborative areas with private offices or conference rooms allows your company to have the best of both worlds.

The flexibility of modular gives you the freedom to design a space that maximizes success for your organization. Since construction is off-site, you can continue working while we build your code-compliant office.

For companies looking to expand quickly, modular complexes are available ranging from 1,000 to 30,000 square feet. Below you’ll find multipurpose space examples with a varying number of offices that are flexible and adaptable to your company’s growth.

How to Choose your Modular Floor Plan

There are a lot of factors to consider when choosing how to organize your modular office space, which can become overwhelming. You’ll want to think about the purpose of the space, the number of people that will be working within the space, and what specific customizations are needed for your organization.

Your budget is also a good starting point for which modular office space design you choose. If you’re looking to save costs, contemplate a used modular office from our inventory. These spaces can still be customized with office add-ons such as desks, whiteboards, water coolers, and more.

Temporary Office Spaces

Your company may be looking to temporarily expand for a specific project or period of time. If this is the case, a modular building can be a cost-effective and easy solution. Modular offices can be ready for use in as little as 30 days from your contract start date.

Temporary offices are typically used for less than 3 years but are built for durability so if well-maintained, the structure can be used longer. Investing in a temporary space can lower financial risks and gives you the flexibility to work on your terms.

Add-Ons to Your Modular Office Space Design

The design and floorplan of your space are only half the battle to higher productivity. You can personalize your modular office space design with add-ons such as appliances, accessories, and furnishings.

A huge benefit to modular is your building and add-ons will be delivered and installed for you at the same time. There isn’t the worry that your furniture and construction timelines will not align and your employees are left waiting to work in the new space.

There are different packages available based on what rooms you include in your modular office space design. For example, an office package includes a desk, chair, floor mat, and trash can as well as accessories like a clock, calendar, and whiteboard.

Listed below are other add-on furnishings that can help enhance your modular office space design.

Refrigerator, Microwave, and Water Cooler
Rectangle or Oval Conference Tables
Mats, Coat Racks, and Boot Scrapers

Completing your modular redesign with add-on furnishings will help save time and money for your organization. These will further support collaboration, creativity, and purpose within your working environment.

Turnkey Solutions

If you decide to work with a modular company, you’ll be working with one contractor to complete all stages of your office redesign. This means fewer chances for miscommunication. Under one contractor, you’ll save time and money during the design, construction, and delivery phases.

Your team can customize your space so it’s made to maximize your success. We are here to provide innovative solutions that produce comfortable and productive work environments.